Detailed Review of DayBack Salesforce App

Working on Japanese calendar by hand instead of DayBack Salesforce app

DayBack is reviewed against 200+ project management software requirements on a downloadable spreadsheet. DayBack is scored overall for each of the ten project management processes. This post provides a summary of the key strengths and weaknesses for each of the processes.

DayBack Summary Findings

This is a detailed review of the DayBack Salesforce project management software built by SeedCode. DayBack is a neat tool, beautifully implemented. The screens are well designed, it is super easy to learn and setup, and the online help is excellent. Unfortunately, I can only think of several project management use cases. Its primary functionality is scheduling resources to 15-minute increments. There isn’t much use for this in project management.

Here are the project management use cases:

  • Consolidated List of Tasks. A user can get a consolidated view of all of their assigned tasks, even though you are using multiple apps to create tasks. For example, you may have Salesforce tasks and tasks created by your Salesforce project management app (Cloud Cache, TaskRay, etc.). It would be ideal if your project management app doesn’t create cloned Salesforce tasks.
  • Scheduling Deployments. If you are performing large detailed software deployments, you could create a custom object to schedule tasks to the minute and use DayBack to view the resulting total schedule. I’ve used these types of schedules for overnight deployments.
  • Finding Available Meeting Times. Scheduling meetings is a big part of a project manager’s job. If you use multiple calendars in your company like: Salesforce Events, Google Calendar or Microsoft 365 you can view the Salesforce Event, Google and Microsoft schedules side-by-side. The Google Calendar and Microsoft 365 calendars aren’t integrated with the Salesforce Events, but you can view them on the same page.

You won’t be able to use DayBack for project resource management and scheduling. This is because:

  • Tasks are Only Displayed on the Due Date. Since project tasks are only assigned by day and not specific start/end times, DayBack only displays the task on the end date. So, a task isn’t displayed across the entire duration for start day to end day.
  • Doesn’t Display Work Allocated Against Availability. DayBack does have a charting function which could total the work allocated to a resource for a day. However, you would need an underlying object which stores the person’s assigned work (hours) by day per task. Most apps that have this underlying object are going to have a way to manage allocations, so why would you need DayBack?
Screenshot of DayBack schedule

DayBack Pricing

Pricing starts at $19/user/month if billed yearly ($228/user/year). The price rises to $23/user/month if billed monthly ($276/user/year).

This seems to be very reasonable pricing. However, if you were using it for simply the use case of providing users a consolidate list of their assigned tasks, the cost could become excessive. If you had 100 users who were assigned tasks, you would be paying $22,880 per year for a consolidated view.

Now, if you are only buying licenses for project managers then the price seems extremely reasonable.

DayBack Scoring Methodology

Because it is a specialized tool, it wasn’t realistic to score it against my usual 200+ project management software requirements. Instead, I’ve summarized its relevant functionality.

Here are some links to help you research the app:

In Conclusion

While DayBack is a great tool, it has limited relevance to project management. Use it if you need to find open times across multiple calendars, or for non-project management applications like scheduling field services.

Regards,

Brian

Additional References

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